One Gas Fleet Administrative Assistant in Tulsa, Oklahoma
Responsible for the overall administrative support related to fleet management.
Maintain department records including but not limited to the following areas:
Renewals and registrations of all motor vehicle license
Mileage records and engine hour usage
PTO meter usage and Flat Fee processing
Process monthly lease information, credit card statements and provide time entry support.
Track purchase of units including the following responsibilities:
Prepare bid packages for vendors
Prepare leased vehicle and equipment purchase orders
Process vehicle and equipment invoices for payment
Track replacement units
Notify insurance company to update policy
Utilize computers to research, compile and compose correspondence and reports from written and/or verbal instructions including but not limited to:
Vehicle expense reports
Capital job orders
Regular and reliable attendance is required in performance of job.
Employee may be required to perform additional duties as assigned.
Preferred Associate's Degree or equivalent job-related experience
Working knowledge of fleet guidelines including leasing agreements.
Knowledge of applicable laws and regulations governing vehicle license and registration
Demonstrated ability in use and function of office equipment applicable to position including computers, photocopiers, facsimiles, and applicable software.
Working knowledge of company's policies, procedures, and use of terminology applicable to position.
Knowledge and/or training including:
Word processing, spreadsheet, and presentation software such as Microsoft Word, Excel and PowerPoint
Maintain physical and/or electronic filing systems
Handling confidential and/or sensitive information
Planning conferences and meetings
Generally accepted standards for grammar and punctuation
Working knowledge reading and interpreting various types of manuals, forms, publications and reports.
Experience interacting and communicating effectively with internal and external customers.
Experience composing and preparing correspondence and reports.
Demonstrated ability to read and write fluently in English.
Minimum Applicable driver's licenseAble to operate office tools and equipment required.
Able to operate office tools and equipment required.
Communicate and/or exchange verbal and written information or instructions.
Visual abilities sufficient to perform job duties. #officeoperations
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Job ID: 1669
Functional Area: Fleet
Position Type: Full-Time Regular
Relocation Provided: No
Location: Tulsa, OK
Department: OFFICE SUPPORT
Internal / External: Internal and External
Experience Required: Not Indicated